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Administrative Assistant - Clinical

Company: Elkhart Clinic LLC
Location: Elkhart
Posted on: September 19, 2022

Job Description:

The Elkhart Clinic has a great opportunity for a professional Administrative Assistant. In this role, you will support our Clinical Administrator as well as the Clinical Director team. 3 years administrative assistant experience; preferably in a healthcare setting. Exceptional skills in Excel, Word, Outlook mail and calendars Able to work independentlyYour work will include the following: Anticipates administrator's needs by gathering records, reports, correspondence or other specific information. Handles confidential matters concerning clinic policies and practices. Informs the administrator of operational problems and handles matters not requiring executive disposition. Determines action in Administrator's absence and coordinate with appropriate Admin Team Members not requiring executive disposition. Maintains administrator and physician travel arrangements and appointment calendar. Arranges appointments, meetings and conferences. Contacts the appropriate persons to attend as needed and type/take minutes at meetings including transcription of minutes for Executive Administrator, Administrative Members, and Physicians etc. Maintain agendas related to meetings/conferences. Attends meetings or conferences as assigned and reports on major points, actions resolved or to be taken. Provides administrative support for physician-recruiting efforts while maintaining list of opportunities and contract follow up. Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and public. Composes correspondence/documents and disseminates to appropriate individuals. Answers phones for Administrative office and Executive Administrator. Helps to compile financial, statistical data and reports as assigned. Liaison, text submission and maintain web site. Participate in meetings and committees as assigned. Order business supplies for administrative office and maintain common area copier including supplies for the copier. Establish and maintain office, physician and project files. Coordinate physician recruitment, including site visits, hotel accommodation, dinner and meeting planning, car rentals, maintain current and purged CVs, weekly reporting of these functions. Keep physicians current on licensing, continuing medical education, and insurance including credentialing for physicians with Elkhart Medical Organization, Elkhart General Hospital and Medical Assurance. Conduct Internet research as needed. Coordinate depositions for physicians including scheduling, billing, and funds collection. Order food for all meetings and retreats. Plan annual holiday retreat and referral events for physicians. Maintain active status as Notary Public. Track and report Risk Management materials, testing and reporting for Medical Malpractice discount for physicians. Generate and maintain current listings of teams and committees. Generate and maintain company phone directories. Also maintain pagers for Clinic including change outs, additions, and deletions and monitoring of billing. Establish and maintain pharmaceutical representative database for correspondence purposes. Help and prepare presentations materials for Executive Administrator. Collect and tabulate Board of Managers evaluations and for employed physicians, ballots and other administrative tasks as requested. Additional projects as requested by the Executive Administrator, Administration Team, Managers, Physicians and Staff. Perform other duties as assigned.Salary:$19.50 - $22.00 per hourSchedule: Day shift Monday to Friday No nights No weekendsExperience: Administrative Assistant: 3 years (Preferred)License/Certification: Certified Notary Public License (Preferred)Job Type: Full-timePay: $19.50 - $22.00 per hourBenefits: 401(k) Dental insurance Health insurance Paid time off Vision insuranceSchedule: Day shift Monday to Friday No nights No weekendsWork Location: One location

Keywords: Elkhart Clinic LLC, Elkhart , Administrative Assistant - Clinical, Healthcare , Elkhart, Indiana

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