Scheduling Coordinator- CNA - QMA - LPN
Company: Greenleaf Health Campus
Location: Elkhart
Posted on: May 23, 2023
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Job Description:
JOIN TEAM TRILOGY:
Duties and Responsibilities
--- Assists the Director of Health Services (DHS) to plan, develop,
organize, implement, evaluate, and direct the nursing service
department, as well as its programs and activities, in accordance
with current rules, regulations, and guidelines that govern the
Health Campus.
--- Assists in developing methods for coordination of nursing
services with other resident services to ensure the continuity of
the residents' total regimen of care.
--- Participates in facility surveys (inspections) made by
authorized government agencies as directed by the DHS or the
Executive Director.
--- Creates the campus' four (4) week Master set schedule and posts
schedule in accordance with the Campus Hourly Scheduling
policy.
--- Makes staffing adjustments as needed according to budgetary
constraints, census fluctuations, calls-offs, and pre-planned
leaves of absence.
--- Manages, supports, and coordinates employees' PTO requests,
holiday rotations, and shift trades.
--- Generates all required postings such as BIPA, daily assignment
sheets, and monthly schedules.
--- Manages nursing hours (PPD) and proper staff ratio to
census.
--- Monitors overtime closely with the goal of
decreasing/eliminating overtime.
--- Manages Time and Attendance, including Attendance points,
buy-backs, SPU's for cash, and SPU's for STARS.
--- Anticipates staffing needs; recruits and takes rapid action to
partner with Employee Services with the goal of minimizing open
positions.
--- Maintains and monitors Preceptor needs.
--- Utilizes Smartlinx's functionality; including posting open
shifts, filling open shifts, and employee messaging.
--- Meets each new employee to review their schedule, ask what
needs they have and ensure a smooth onboarding experience.
--- Assists with onboarding coordination and classes.
--- Adheres to scheduling standards, Smartlinx utilization, and
best practices.
--- Assists with Fit testing, COVID testing, Biometric screening,
PPD, etc.
--- Provides direct nursing care as necessary.
--- Completes scanning and attaching of resident documentation in
MatrixCare to ensure Medical Records are complete and accurate.
--- Maintains ordering and stocking of supplies.
--- Rounds on each shift to provide review of consistent staffing
levels
WHAT WE'RE LOOKING FOR:
Skills in:
--- Mathematical calculations and analytical skills; gathering and
compiling information and analyzing and adjusting
discrepancies.
--- Project management from conception to evaluation, with the
ability to manage multiple tasks simultaneously and adhere to
deadlines.
--- Research of state, federal and human resources, benefit and
long-term care industry laws and regulations.
--- Ongoing development of a servant leadership culture that
strives to achieve the highest ethical standards.
--- Organization with strong attention to detail.
--- Conflict resolution principles and techniques.
Ability to:
--- Communicate effectively, both orally and in writing and
identify and recommend solutions to problems.
--- Operate standard office equipment and use required software
applications to produce correspondence, electronic communication
and maintain spreadsheets and databases. Manage multiple tasks and
deadlines accurately and efficiently.
--- Deal tactfully with personnel, residents, family members,
visitors, government agencies/personnel, vendors, and the general
public. Ability to effectively present information and respond to
questions from groups of managers, clients, and customers.
--- Maintain confidentiality and professional discretion.
--- Effectively present information and respond to questions from
department and campus employees and leadership team members.
--- Review and analyze report information, while using critical
thinking skills to evaluate data for regulatory compliance.
--- Organize, prioritize and track multiple tasks with strong
attention to efficiency and detail.
--- Work independently, as well as collaboratively, within a team
environment.
--- Provide a high level of customer service in a calm and
professional manner within a high-paced environment.
Knowledge of:
Budgets and PPD sets.
Careers close to home and your heart
Since our founding in 1997, we've been making long-term care better
for our residents and more rewarding for our team members. We're a
Fortune Best Places to Work in Aging Services, a certified Great
Place to Work, and one of Glassdoor's Top 100 Best Companies to
Work. If you're looking for a place that embraces you for who you
are, helps you achieve your full potential, and makes working hard
feel less like hard work, then look no further than Trilogy.
Apply now
We're a proud equal opportunity employer. If you're passionate
about providing great care for our residents and creating a
meaningful career at the same time, we'd love to meet you
regardless of your background. We're a diverse team serving diverse
communities
APPLY NOW:
As one of Fortune's Best Places to Work in Aging Services, a
certified Great Place to Work, and one of Glassdoor's Top 100 Best
Companies to Work, Trilogy is proud to be an equal opportunity
employer committed to helping you reach your full potential and to
diversity and inclusion in the workplace. We prohibit
discrimination and harassment of any kind based on race, color,
sex, religion, sexual orientation, national origin, disability,
genetic information, pregnancy, or any other protected
characteristic as outlined by federal, state, or local laws.
Keywords: Greenleaf Health Campus, Elkhart , Scheduling Coordinator- CNA - QMA - LPN, Healthcare , Elkhart, Indiana
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