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Accounts Payable/Payroll Clerk

Company: ACTIA Power
Location: Elkhart
Posted on: May 12, 2022

Job Description:

Summary:The Accounts Payable/Payroll Clerk will be responsible for processing accounts and incoming payments in compliance with financial policies and procedures. Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data. Preparing A/P invoices for payment and A/R bank deposits.Organizational Competencies: Financial Management Plans and monitors the use of expenditures to meet organizational objectives an compliance; prepares budge documents and reports Fiscal Accountability Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions. Accountability & Dependability Demonstrating an ability to take responsibility for one's actions and decisions. Following through on the commitments made, without passing on the blame to others in case of failures. Strategic Analysis Uses a variety of information sources internal and external to a client or the organization to identify issues and trends; studies financial, economic, and technical information to identify ways to achieve long-range goals or meet the vision of the organization. Analytical Thinking The ability to tackle a problem by using a logical, systematic, sequential approach. Job Specific Competencies:Accounting

  • Manage accounts payable using accounting software and other programs
  • Establish and maintain relationships with new and existing vendors
  • Process outgoing payments in compliance with financial policies and procedures
  • Ensure bills are paid in a timely and accurate manner while adhering to policy
  • Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
  • Process transactions and perform accounting duties such as recording accounts receivables and reconciling daily bank activity
  • Generate reports detailing accounts payables status
  • Understand expense accounts and cost centers
  • Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)Communication/Collaboration
  • Collaborate with other members of the accounting team and provide support
  • Coordinates and adheres to policies, procedures, relationships and activities within the organization's financial position, and issues periodic reports to respective departments.
  • Participates in and helps the preparation for external audits and tax requirements
  • Establishes and maintains good relational contacts with parent company and financial institutionsLegal Compliance
  • Ensure legal compliance with state, federal and OSHA requirements
  • Ensure ISO procedures are followed
  • Maintain compliance with all company policies and procedures
    Minimum Qualifications and Education
  • Bachelor's degree in Accounting, Business Administration, or Finance
  • Proven experience as Accounts Payable and/or Payroll Clerk
  • Solid understanding of basic bookkeeping and accounts payable principles
  • Ability to calculate, post, and manage accounting figures and financial records
  • Hands-on experience with spreadsheets and proprietary software
  • Strong Mathematical and analytical skills
  • Good control of verbal and written English is essential
  • Logical reasoning ability essential
  • Proficiency with Excel and MS OfficeWorking Conditions Movement This position needs to frequently sit, move about inside the office. Frequently required to reach with hands and arms. Occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and stoop, kneel, crouch, or crawl Operate/Use Must be able to operate a computer and other office productivity machinery (i.e. copier, printer, calculator) Ascend/Descend Rarely ascends/descends stairs to reach archived files Communicate This position frequently communicates with co-workers, managers and supervisors. Must be able to exchange accurate information in these situations. Transport This position occasionally lifts or moves 25 pounds, rarely moves up to 50 pounds. Work Environment Relatively quiet but fast paced. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. ACTIA Power is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: ACTIA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ACTIA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. ACTIA will not tolerate discrimination or harassment based on any of these characteristics.

Keywords: ACTIA Power, Elkhart , Accounts Payable/Payroll Clerk, Human Resources , Elkhart, Indiana

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